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Saturday, June 27, 2020

NFPE LETTER TO SECRETARY (POST) ON THE ISSUE OF DECENTRALISATION OF PAO

National Federation of Postal Employees




     National Federation of Postal Employees
1st Floor North Avenue Post Office Building, New Delhi-110 001Phone011.23092771
 e-mail: nfpehq@gmail.comMob: 9718686800/9319917295  website: http://www.nfpe.blogspot.com
Ref: PF/NFPE/Pay Dated – 26.06.2020
To,
The Secretary (Post),
Department of Posts,
New Delhi.
Sub: - Decentralization of Pay Roll processing-Reg.
Sir,
We would like to draw your kind attention that the proposal of CEPT, Mysuru with regard to pay roll processing and disbursement by the DDOs in the CSI System, the decentralization of Pay roll processing, which was being done successfully centrally at PAOs would defeat the very basis of IT modernization project of thousands of crores in DoP.
In this connection, it is submitted that the Centralized Salary payment and off-cycle payment was the decision of Postal Service Board and accordingly the same was already implemented in PAN India. Previously, the salary and other supplementary bill payments were being processed and paid by the respective DDOs at HO level. Later, DoP replaced Meghdoot Millennium software by CSI SAP in order to reduce expenditure by centralizing everything and to monitor all happenings centrally on real time basis. Not only that, DoP has already incurred huge cost to replace Meghdoot Millennium by CSl ERP system. It is relevant to mention that total disbursement of salary and pension worth thousands of crores per month happened seamlessly and smoothly in PAN India. Even in times of Corona Pandemic, payments (Salary & Pension) were timely credited into the individual accounts on last day of every month as per expectation of the Department, If it were to be done by respective DDOs, it would have been virtually impossible. Assigning the User and Role authentication to more number of users by decentralising the work will necessitate a separate monitoring mechanism leading to more manpower and expenditure.
In this context, we would like to refer para 3.1.1 of Civil Accounts Manual which states that “As a general rule, all payments in the departmentalized system of accounting are to be made only by Pay and Accounts offices of the Ministry/ Department after proper pre-check. This centralized payment has been implemented after introduction of CSI system on the proposed structure as prescribed by the Ministry of Finance. Consequent on implementation of CSI HRMS in all Circles and in accordance with Para 7.27 of DOP_CSI_HRMS Business Blue Print, the Pay roll work was centralized at PAOs since the inception of CSI software in DoP. This is in accordance with Business Blue Book and Established procedure and approved SOP, by the Postal Service Board. It would not be out of place to mention here that there are several issues in CSI-HR Payroll such as ESS portal which is not accessible at all the times by the employees and hence all the salary data entries are uploaded by the DDOs in PA3O. Besides there is a bandwidth problem in SIFY network in almost all circles. Remote locations face greater difficulty in access and there are TNF locations also. Solutions of such issues are still awaited.
Though the centralized payment system is in a transitional period still it can be emphatically stated that the following benefits can be achieved:
1.    Efficient ESS portal works will enable us to monitor centrally at PAC level all employee related issues can be easily tackled.
2.    No manual maintenance of data anywhere.
3.    Retroactive calculation is done away with.
4.    Integration of Payroll with personal information system and accounting is an added advantage.
5.    Cash management product is brought into the system.
6.    Exceptional improvement in NPS uploads.
7.    Immediate payroll reconciliation with Bank reconciliation.
8.    Close monitoring of Budget in ceiling item heads.
9.    Auto generation of Form 16 and Form 24Q for Income Tax requirements.
10. Pre-audit of monthly payments is only possible in centralized CSI HRMS environment before disbursement. In Decentralize mode, chances of irregular payments are there as there is no pre-check.
In a nutshell, when our Department is striving hard towards modernization and digitalization of HR, the proposed decentralization of Payroll processing and payment works from PAOs to DDOs level will be a retrograde action defeating the very purpose of Human Resource Management in terms of Economy, Efficiency & Efficacy. This step if allowed amounts to trespassing into financial and accounting functions. This reversal act of Pay roll processing will lead to loss of time, wastage of human resources and drain of several crores of rupees from the government Exchequer.
It is therefore requested to kindly intervene and review the decision of CEPT on the subject matter and the disbursement of Pay roll and Pension be continued to be executed centralized at PAOs.
With regards,
Yours sincerely,
(R. N. Parashar)
Secretary General

Friday, June 26, 2020

Resolution (NFPE)

 National Federation of Postal Employees
1st Floor North Avenue Post Office Building, New Delhi-110 001
Phone: 011.23092771                                                     e-mail: nfpehq@gmail.com
Mob: 9718686800/9319917295                     website: http://www.nfpe.blogspot.com

Ref: PF/NFPE/Resolution                                                                                     Dated – 26.06.2020

To
The Secretary
Department of Posts
Dak Bhawan, New Delhi – 110001

Sub: - Resolution on bifurcation of DAP office into Hyderabad & Vijayawada and staff management regarding.      
Sir,

The below mentioned Resolution passed unanimously by the Federal Executive held on 19.06.2020 is sent herewith for taking necessary action.
RESOLUTION
“This Federal Executive Committee of National Federation of Postal Employees, in its meeting held on 19.06.2020, unanimously resolved to express its anguish, displeasure and disappointment over the unilateral Bifurcation of the combined Postal Accounts Office Hyderabad in to Andhra Pradesh and Telangana PAOs at Vijayawada and Hyderabad respectively causing irreparable damage to the lives of officials without considering the submissions and suggestions put forth by the staff side. It is highly disappointing to mention that the empowered Committee of CPMsG of both states have not considered/adopted the Bifurcation procedure/methods that were adopted at the time of formation of other Postal Accounts Offices in India or Circle Office or any other Office of Central Government in the state.
It is pertinent to mention here few relevant things, that the Bifurcation of the state of Andhra Pradesh has necessitated the Bifurcation of Postal Circle and then the Postal Accounts Office. From the beginning, the staff side is holding that they would welcome the formation of a new Postal Accounts Office for residual Andhra Pradesh. They also reiterated that the staff of Postal Accounts Office Hyderabad would support their best for smooth running and gradual establishment of the Postal Accounts Office at Andhra Pradesh. It is also a fact that some of the staff members have already given their willingness for Vijayawada PAO and joined there for rendering their services permanently there and another team of thirty two officials have moved there for rendering their services for one year as per PA Wing’s letter dated 15.11.2019. Additionally, till date, around thirty new recruits have joined in new PAO at Vijayawada and fifty JA/LDCs are going to join in coupe of days. A part of work of PAO, Vijayawada is being dealt there and the remaining work is being handled at Hyderabad.
Notwithstanding this, the empowered Committee has done permanent Bifurcation which causes irreparable damage to the lives and families of staff of PAO Hyderabad which has to be reviewed and revamped in the interest of justice.
·         Postal Accounts Offices are centralized offices. One Postal Accounts Office is located in every Postal Circle. Before bifurcation of Andhra Pradesh, the Postal Accounts Office was working from Hyderabad.
·         Officials who have joined in this office did not expect any transfer in their life time as inter - state or any type of transfer is not provided as per the Service Conditions.
·         Bifurcation of State of Andhra Pradesh necessitated the Bifurcation of combined PAO Hyderabad.
·         Officials have given their OPTION to Telangana as almost all of them have put up more than twenty years of service. They have established their families in Hyderabad with a hope of no transfer until their retirement. 
·         Many Postal Accounts Offices in India have been bifurcated in the past. But nowhere the officials of parent office were sent forcibly to newly formed office against their willingness but, unfortunately, in case of bifurcation of PAO Hyderabad, the officials are forcibly allotted/sent to Vijayawada.
·         The Postal Directorate is contemplating several alternatives so as to avoid permanent physical deployment of officials of parent office. As a part of this course 32 officials were sent to Vijayawada for one year in the month of December 2019 clearly mentioning the condition; after completing one year they would be repatriated to their parent office i.e. Hyderabad. They have also put another provision that even before completion of one year, if new officials would join through direct recruitment, the process of repatriation shall start.
·         Some more number of staff would also go on the same lines if required and this process may continue till required strength is recruited at Vijayawada.
·         Now the Directorate has allotted 67 new Junior Accountants and 15 LDCs to Vijayawada additionally providing 56 Junior Accountants as a course of implementing above alternatives, out of which 32 have already joined till date.
·         But the local authorities, without considering to our requests, without studying the procedure undertaken while bifurcating the other offices, without considering the alternative provisions made by the Directorate has issued a Bifurcation Order on 6.03.2020 and permanently allotted officials to Vijayawada.
·         It is disheartening that the provision of one year deployment made during December 2019 had been ruthlessly cancelled through the Bifurcation Order of March 6th.
·         It is pertinent that the present PAO at Hyderabad is functioning with half of the sanction strength and many retirements are going to take place in coming years. In this situation it would be a good and humanitarian decision to continue the posting of officials for one year at Vijayawada on rotational basis, till the required staff strength is recruited in Vijayawada.
·         Humanitarian and sympathetic view of the issues is required in this regard rather than the technical persuasion. The same humanitarian and sympathetic view can be seen in the previous cases of bifurcation of PAOs of other Circles and also while issuing the order of 15.11.2019 for sending 32 SAs for a period of one year.
·         It is reiterated that the staff of PAO Hyderabad are ready to go to PAO Vijayawada for some more terms on Temporary Transfer/Deputation.”

Hence in this background the Federal Executive Committee of National Federation of Postal Employees urges upon the Authorities to review the entire process of Bifurcation and to cause justice to the officials by setting aside the Bifurcation Order dated 06.03.2020. It is further requested to kindly consider the bifurcation of staff, based on humanitarian approach rather than on the technical aspects, and save the staff from distress, agony and uncertainty. It is also urged to have a comprehensive dialogue with Staff side.
-Sd/-
(President)
With regards,

Yours sincerely,


(R. N. Parashar)
Secretary General

LETTER TO AUTHORITIES ON DECENTRALIZATION OF PAY ROLL PROCESSING



Letter to Sr. DDG (PAF) on Bifurcation issue.



Sunday, June 21, 2020

NFPE CIRCULAR (FEDERAL EXECUTIVE MEETING)

     National Federation of Postal Employees

1st Floor North Avenue Post Office Building, New Delhi-110 001
Phone: 011.23092771                                                   e-mail: nfpehq@gmail.com
Mob: 9718686800/9319917295                      website: http://www.nfpe.blogspot.com


        _____________________________________________________________________
 


No.PF-1(e) 2020                                                                               Date: 20th June-2020
CIRCULAR
To,
            All General Secretaries / NFPE Office bearers
All Circle / Divisional and Branch Secretaries of NFPE Affiliated Unions

Comrades,
NFPE FEDERAL EXECUTIVE MEETING

            NFPE Federal Executive Meeting was held on 19.06.2020 at 11 A.M.  through Video Conferencing

Com. P.V. Rajendran President, , Presided Over the Meeting:

Secretary General, Welcomed all General Secretaries and NFPE Office Bearers and stated about the need of Federal Executive Committee Meeting through Video Conferencing as the physical meeting is not possible  due to Covid-19 Crises. After Federal Council held at Mathura in November -2019 , Federal Executive meeting was notified to be held on 1st February -2020 but after spread of Corona Virus and due to so many restrictions imposed on travelling and gathering by Government of India , the same was postponed.

Most of the General Secretaries and NFPE Office Bearers participated in meeting. Some could not take part in deliberations due to technology related problems. They were requested to send notes and they have sent notes.

The agenda as mentioned below was read out by Secretary General on direction of President which was approved by the house.

AGENDA

1.    Organizational Review.
2.    Review of situation arisen out of Covid-19
3.    Review of  agitational programmes on 1st May and 22nd May -2020 on the call of NFPE and Confederation of Central Government Employees & Workers.
4.    Membership Verification.
5.    Any other items with the permission of Chair.

Homage was paid to the Martyrs who scarified their life in saving the mother land after clash with Chines Army. Besides this homage was paid to all Trade Union activists , political and social leaders and common man who expired during this period and who lost their lives due to Covid-19 and other natural calamities e.g. Amphan and Nishang Cyclone. One Minute Silence was observed to pay tributes to all.

Initiating the discussion Secretary General stated that organizationally more problems are being faced. Due to Covid-19 Circes, organizational meetings are not being held. Conferences at all level are not being held due to restrictions on gathering and movement. We have requested administration to extend Trade Union facilities at all level till normalcy is restored. Periodical & JCM meetings are also not being held resultantly the issues are lying unsettled.

Membership Verification was announced to be carried out online, which we have opposed. New enrolment of new membership and modification which takes place every year in the month of April , on our request  the period was extended up to June-30 and will be carried out through Check off system i.e. through submission of letters of authorization.

On unilateral decision of Government to freeze the DA & DR of employees  and pensioners, protest demonstration call was given by Confederation/NFPE and it was observed  throughout the Country

On 22nd May,  protest demonstration  call was given by Confederation and NFPE  against change of labour laws and other policy offensives being unleshed by the Government of India and it was also observed at all work places throughout the Country maintaining the norms of  NDMA  due to Covid-19 Crisis .

During this period of Crisis due to Covid-19 Crisis Postal/RMS and GDS staff has suffered a lot. After being declared postal services as essential service. Official were put on duty at their risk without providing them adequate security measures and safe transportation facilities. So many Guide lines , advisories and instructions were issued by MHA , Health Ministry, DOPT and Department of Posts. But at lower level officers did not comply with the same and forced the staff to work under risky conditions. The most dangerous work was given i.e. Aadhar enabled Payments Service through IPPB and it caused infection to Postal employees and at some places some employees expired after being infected from Corona Virus. Which is very unfortunate?

All General Secretaries and NFPE Office Bearers deliberated on all the issues and the gist of the discussion on important issues  and decision as under:

1.         Compassionate Appointments should be given to the ward of deceased employees due to Covid-19, immediately relaxing the norms and all pensionery benefits and ex-gratia Rs.10 lakh should be given to the family.

2.         Special Casual Leave should be granted to all the employees who could not join duty under compelling circumstances due to lockdown. Leave period should also be regularized.

3.         Regarding Membership Verification, for regular & GDS employees it should not be done online. It should be through check off system as per provision of CCS (RSA) Rules.

4.         Casual, Part-time, Contingent, Daily rated Mazdoors and out sourced workers should be paid wages for lockdown period.

5.       Road Transport Net Work proposal should be dropped in RMS.

6.    Decentralization of DAP should be dropped.

7.    Roaster should be continued till Covid-19 Crisis is over.

8.    Stop Common Service Centres in Post Offices.

9.   Risk allowance should be granted to Postal and GDS employees temporarily till Covid-19  Crisis.

10.   Aadhar service should not be started and unscientific targets for opening of accounts in IPPB and Aadhar enabled payments service should not be imposed on employees.

11.  One Day Protest Demonstration on 3rd July-2020


Opposing Change in Labour laws, migrant labourers  issues, against freezing of DA/DR , Scrapping  NPS and restoration  of OPS , should be held at all work places.

Further it was also decided that there are so may other sectional issues. But the Directorate is also not functioning in full fledged manner due to Covid-19 Crisis. After normalcy restores, a detailed memorandum on all issues will be submitted to Secretary Posts for settlement in a time bound manner after convening a meeting with unions failing which serious agitational programmes will be lunched culminating into definite or indefinite strike.
 Again making appeal for holding protest demonstration on 03rd July-2020 at all work places maintaining the norms of NDMA. We on behalf of NFPE, convey revolutionary greetings to all.

                                                                                 Yours Comradely,
                                                                               
                                                                            (R.N. Parashar)
                                                                         Secretary General
Copy to :

1.         The Secretary, Department of Posts , Dak Bhawan, New Delhi-110 001
2.         The Director General, Department of Posts , Dak Bhawan, New Delhi-110001
3.         The Member (P), Department of Posts, Dak Bhawan, New Delhi-110001
4.         The DDG( SR & Legal), Department of Posts Dak Bhawan, New Delhi-110 001.
5.         The Director (SR & Legal) Department of Posts , Dak Bhawan, New Delhi : for necessary action

Friday, June 19, 2020

CEPT letter on Decentralization of Payroll precessing.


Disbursement of Salary


Thursday, June 18, 2020

Tuesday, June 16, 2020

Decentralization of HR Payroll work to DDOs.




FOR PERSONAL ATTENTION OF ALL CIRCLE SECRETARIES

For new enrolment and change of union/modification can be done on the previous form of Check off System i.e. Letter of authorization.

Therefore please start the process and collect letter of authorization for new membership enrolment and change of union/modification.

Reference Directorate F. No. – 13-01/2020-SR dated 29.05.2020 and 29.04.2020 (Again published for ready reference).

Last date of submission is 30th June 2020.


Saturday, June 13, 2020

Monday, June 8, 2020

Friday, June 5, 2020

TRANSFER POLICY GUIDELINES CLARIFICATIONS