ALL INDIA AUDIT AND ACCOUNTS ASSOCIATION

AUDIT LEKHA BHAWAN

15/1089-90, VASUNDHARA, (P.O) VASUNDHARA, (Dt.) GHAZIABAD-PIN-201012

Ph: 0120-2881727/ 0-9868145667

E-mail: auditflag@gmail.com

MEMORANDUM OF ASSOCIATION

(i) To unify employees of affiliated federating Associations belonging to the Category-III & II (up to Assistant Audit Officers/ Assistant Accounts Officers), under the banner of the Federation named All India Audit & Accounts Association.

(ii) To safeguard and promote interests which are common to employees of Cadres including in Category-III & II (up to Assistant Audit Officers/ Assistant Accounts Officers) who are members of the affiliated Federating Associations.

(iii) To work for the improvement in efficiency and output of the employees and thus render effective service to the Nation.

(iv) To assist in fostering the growth of social & cultural activities of employees collectively with a view to enhancing efficiency of the employees.

(v) To do all such things as are incidental or conducive to the attainment of the above objects or any one of them.

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ALL INDIA AUDIT AND ACCOUNTS ASSOCIATION

AUDIT LEKHA BHAWAN

15/1089-90, VASUNDHARA, (P.O) VASUNDHARA, (Dt.) GHAZIABAD-PIN-201012

Ph: 0120-2881727

CONSTITUTION/ BYELAWS

Article 1. NAME:

The name of the Federation shall be All India Audit & Accounts Association herein after called Association.

Article 2. OFFICE:

The Association shall function from National Capital Area at “Audit Lekha Bhawan” LIG 15/1089-90, Vasundhara, P.O. Vasundhara, District Ghaziabad (U.P.) Pin-201012.

Article 3. AIMS AND OBJECTS:

(a) To safeguard and promote interests, which are common to all employees who are members of the affiliated federating Association.

(b) To work for the improvement of the Indian Audit & Accounts Department and to render efficient service to the Nation.

(c) To secure adequate representation for the affiliated federating Associations on all commissions, committee, etc. appointed by Government affecting the interests of the employees.

(d) To control, coordinate and guide the activities of affiliated federating Associations.

(e) To foster and coordinate the growth of Social and Cultural activities for the betterment and efficiency of the staff.

(f) To associate or be associated with Organisations having kindred objects and on subjects of common interest.

(g) To do all such things as are incidental or conducive to the attainment of the above objects or any one of them.

Article 4. MEMBERSHIP:

Any Association belonging to Group ‘D’, Group ‘C’ and the Cadre of Assistant Audit/ Accounts Officer (Group B Gazetted) and functioning in Indian Audit & Accounts Department shall be entitled to become member of the Federation called All India Audit & Accounts Association provided the Association agrees to abide by the Constitution/ Byelaws, directions and discipline of the Federation called All India Audit & Accounts Association and makes an application in the prescribed form duly signed jointly by President and Secretary/ General Secretary of the applicant Association.

Article 5. ADMISSION:

Any such Association which makes an application as prescribed in Article 4 Supra to the Secretary General of the All India Audit & Accounts Association shall be affiliated.

Article 6. FOREFIETURE OF MEMBERSHIP:

(a) The Federating Associations shall not have the right to secede from the Federation. The Association shall not have the power to expel any Federating Association.

Article 7. SUBSCRIPTION:

A member of the Federation i.e. Federating Association shall pay monthly subscription at the rate decided by the Triennial Conference of the Federation by adopting a Resolution. The rate of subscription shall however not be less than Rs. 8/- per month per primary member of the Federating Association.

The Federating Associations shall realise the Subscription through Check-off-system.

Article 8. MEMBERSHIP REGISTER:

A membership register shall be maintained and kept up to date in the office of the Federation i.e. All India Audit & Accounts Association.

Article 9. ORGANISATION AND MANAGEMENT OF CHQ:

For the functioning management, administration and governance of the Association, there shall be:

A. NATIONAL EXECUTIVE COMMITTEE:

(i) Composition:-It shall consist of a) One President b) Two Vice Presidents c) One Secretary General d) Three Additional Secretaries General e) One Finance Secretary f) Six Assistant Secretaries General and f) one post of Convener, Women’s Committee.

(ii) Election: Office bearers of the National Executive Committee shall be elected by the Conference of the Federation i.e. All India Audit & Accounts Association, through secret ballot system.

(iii) Tenure: - The tenure of National Executive Committee shall normally be three years. A Meeting of the Executive Committee specifically convened for this purpose may extend this term for not more than 3 months.

(iv) Powers: - The National Executive Committee shall exercise all powers which are necessary for the achievement of aims & objectives of the Federation i.e. All India Audit & Accounts Association and Resolutions adopted in the Triennial Conference of the Federation, besides the following.

a) To suspend/expel or to take such disciplinary action against a primary member of any Federating Association who has not been abiding by the Constitution/ Byelaws, and or directions of the Federation/ Federating Association subject to ratification by the Conference.

b) In event of any vacancy arising in the National Executive Committee to co-opt another member to fill such vacancy.

v) MEETING OF NATIONAL EXECUTIVE COMMITTEE:

The National Executive Committee shall meet once in six months ordinarily and more frequently if necessary. A clear 30 days notice shall be given by the Secretary General for the meeting, which may be reduced to 15 days in case of emergency to discuss one or all the following agenda.

a) To take appropriate decisions to carry out the directives of the Conference of the Federation.

b) To consider and adopt the report and audited statements of accounts of the Association for presentation in the Triennial Conference.

c) To appoint Auditor.

d) To take appropriate decision to pursue the demands of the employees.

e) To review organizational matters like collection of subscription.

f) To consider grievances of primary members and initiating measures for removal of these grievances.

g) To consider such other matters the Secretary General refers as to it.

h) To initiate disciplinary action against any primary member of Federating Association.

The quorum of the National Executive Committee Meeting shall be 50% of its strength.

Voting shall be based on one vote for each National Executive Committee Member. In case of a tie, the President shall have a casting vote besides his own.

vi) POWER OF OFFICE BEARERS:

a) President: shall preside over the meetings of the National Executive Committee, Central Working Committee and Conference. In all matters of procedure, the ruling given by the President shall be final. He shall also exercise supervisory control over the functioning of the Executive Committee.

b) Vice Presidents: shall assist the President and in absence of the President, the senior most Vice President shall act as the President.

c) Secretary General: shall be the Chief Executive of the Association. He shall carryout in all the mandates of the General Body Meetings of the Association/ Executive Committee. He shall conduct all correspondence with authorities and others, prepare all reports and returns, sign papers and cheques, issue pay orders, maintain all records, convene meetings of Executive Committee/ General Body and do such other things as may be necessary from time to time.

d) Treasurer: shall be responsible for the maintenance of accounts of the money received and spent by the Association and to get his accounts audited for submission to Annual General Body Meetings.

e) Additional Secretaries General: shall assist Secretary General and act as Secretary General in latter’s absence.

B. CONFERENCE: The Triennial Conference of the Association shall be the supreme authority and shall meet once in three years, which term may be extended not more than by three months on a decision taken in Executive Committee Meeting specially convened for this purpose. The Triennial Conference shall transact the following business:-

a) To consider and adopt the report and audited statement of accounts of the Association submitted by its Executive Committee and other reports, if any.

b) To elect office bearers and other Executive Committee Members.

c) To discuss and decide such matter the Executive Committee refers as to it.

d) To consider and pass resolutions on problems and demands which are to be moved in the Conference of the Association.

e) To consider and decide any other matter for which due, notice is given.

f) To frame such rules/ Byelaws as may be considered necessary.

g) To amend the provisions of the Constitution.

NOTE: The Secretary General shall give a clear 30 days notice for the Conference, containing
the agenda for discussion.

2.DELEGATES: Besides the National Executive Committee Members of the Federation, each of the Federating Association shall be entitled to send two delegates for first 250 Primary members and one delegate for each additional 250 members and one for last fraction of 250 membership subject to maximum of five delegates. Nothing in the foregoing provisions shall prevent the Federating Associations from deputing fewer delegates that it is entitled to. The quorum for Triennial Conference shall be 15% of entitled Delegates, provided, however, 25% of Federating Associations participating in the Conference.

For adjourned meeting there shall be no quorum. In case of voting each delegate shall have one vote.

3. Election of office bearers and Executive Committee Members shall be through secret ballot.

C.SPECIAL CONFERENCE:

Special Conference may be held as and when necessary and as decided by the Executive Committee to discuss and decide such agenda. 30 days notice will be given for holding of such a meeting, however, in exceptional circumstances, the notice period may be reduced to 15 days.

The quorum for Special Conference shall be 20% of the entitled Delegates, provided, however, 35% of federating Associations to participate in the Special Conference.

D.CENTRAL WORKING COMMITTEE: The Association shall hold Central Working Committee Meeting, at least once in a calendar year, represented by the National Executive Committee Members of the Association and one delegates from each of the Federating Associations. The Secretary / General Secretary of the Federating Associations shall be delegates to the Central Working Committee Meetings. However, if the Secretary/ General Secretary, for any valid reason, shall be unable to attend CWC meeting, he/she will nominate any other representative as delegate. The representative so nominated by the Secretary/ General Secretary of the Federating Association has to be an office bearer of the Federating Association and shall have to produce authority letter of nomination from the natural authorized delegate i.e. Secretary/ General Secretary.

Article 10: APPLICATION OF FUNDS:

The funds of the Association shall be utilized for furtherance of the aims and objectives of the Association.

The funds shall be deposited in the Bank/Banks and shall be operated by the Secretary General and Treasurer of the Association.

Article 11: SUBMISSION OF ACCOUNTS:

The Accounts for the three financial years shall be audited by the auditor and shall be submitted to Conference by the Treasurer for adoption. The adopted Triennial Accounts may then be submitted to the Authorities.

Article 12. ACCOUNTING YEAR:

The Financial year from 1st April to 31st March shall be the accounting year of the Association.

Article 13. AMENDMENT:

Any amendment to the Constitution shall be made after seeking prior approval of the Comptroller & Auditor General of India by the conference (Triennial/Special as the case may be).

14. DISSOLUTION OF FEDERATION:

The Federation can be dissolved by a decision to that effect through a specific agenda to be placed for discussion in a Conference/ Special Conference of the Association, attended by not less than 75% of Members and through 3/4th majority of vote of approval on the agenda of dissolution of the Federation.

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